Evernote – A Productivity Tool for Authors, Writers, and Online Entrepreneurs: Create, Access, and Sync Your Content from Anywhere

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LanskyEV1In today’s busy, digital, information age, where we have access to content, both on our computers and our mobile devices, it can be a challenge to keep track of all the notes and pieces of paper we use to jot down our thoughts.

Enter Evernote, a software application you can download to your computer (PC and Mac) as well as to your mobile devices. It allows you to store, organize, and access practically anything and it syncs your content across all of your devices.

You can capture your content and ideas in “notes” and you can organize groups of “notes” in “notebooks” and you can even group notebooks together in “stacks!” This is a great way to organize book chapters, courses, articles, projects, future blog posts, etc.

Evernote does not limit you to just text as you can attach audio clips, images, photographs, Word documents, spread sheets, Web clippings, and more to your notes and you can tag your notes for easy access to your content!

Evernote offers both Free and Premium accounts.

With a Free account, you can upload up to 60MB of content a month and can compose notes of up to 25MB in size. With a Premium account, you pay $5 a month or $45 a year. You can upload up to 1GB of content per month and can compose notes of up to 50MB in size.

Evernote is Enjoyed by Over 34 Million Users

In May 2010 Evernote announced that they had acquired 3 million users. They say that it took 15 months to get their first million users, 7 months to get their second million users and only 4 months for the third million (that’s 8,000 users every day!)

In July of 2012 they celebrated 34 million users. You can read all about that in this TechCrunch interview of Evernote CEO, Phil Libin.

LanskyEV2

LanskyEV3Key Features:
  • Save Web pages or Web clippings
  • Sync all of your notes across the computers and devices you use
  • Create and edit text notes, to-dos and task lists
  • Save, sync and share files
  • Record voice and audio notes
  • Connect Evernote to other apps and products you use
  • Share notes with friends and colleagues via Facebook and Twitter
Evernote Can Transcribe Audio Notes

LanskyEV5Another “cool” feature is the ability to link it to a program called Voice2Note and automatically have your voice note transcribed into text.

I’ve found that you get the most accurate transcript when you call in to Evernote’s designated phone number. Immediately after you hang up the phone, the audio file and the written transcript of your message are added to your Evernote account.

You Can Email Yourself a Note and Have it Post to Your Evernote Account

Another way to get your content and ideas into your Evernote account is by sending notes to your personal Evernote email address. You can even specify the destination Notebook as well as assign Tags to these notes.

To do this, you login to your Evernote account online, or open up your Evernote App. At the bottom of the page, or in the “account info” section, or in the “sync” tab (depending on where you are logging into Evernote from), you’ll find your designated Evernote email address that is automatically created when you register your account. For easy access you may want to add this email address to your list of contacts.

In the subject line of your email, write the title of the note as you want it to appear in your account. In the same subject line, add one or both of the following:

  • Use @ for notebooks: Use an @ symbol followed by the name of your destination notebook
  • Use # for tags: Use a # symbol followed by the tag or tags you wish to assign. You can have multiple tags just make sure each one starts with an #
See How Business Owners Are Using Evernote

Here’s a Video Collection where business owners share how they use Evernote in their businesses, including this one from Jim Cregan of Jimmy’s Iced Coffee:

Accolades and Awards for Evernote from Around the Web

Webware 100 Editors’ Choice: Evernote and Windows Live Sync

Winner of the 14th and 15th Annual Webby Award

Enjoy a smile as you view the YouTube video of their 5 Word Acceptance Speech…

Additional Awards

In addition to the above mentioned awards, Evernote has won several other awards. To check out the details of their Crunchie Award for Best Mobile App, and to see what other awards they’ve won, head on over to their site, and be sure to check out the video!

Extending Evernote’s Capabilities with Popular Apps and Programs

Evernote integrates with a large number of apps. Check out the complete list here.

Here are a few of my favorites:

DV01EvernotePop Clip: With Pop Clip you can select text and send it to Evernote with one click. You can save an address from an email, capture a section of a web page, save funny quotes, and more.

 

DLEvernote1Evernote Web Clipper: Evernote Web Clipper allows you to easily “remember all of the great stuff you see online.” This replaces bookmarks and all of the sticky notes you have all over your desk.

 

DLEvernote2EverClipper: EverClipper allows you to crop, resize and rotate your photos right on your iPhone. You can then save them directly into your Evernote account, which will sync your content across all of your devices.

You can find out about additional Apps here.

Evernote Productivity Tips and Strategies

I reached out to our author community and invited folks to share their favorite Evernote Productivity Tip or Strategy. Here are a few of my favorite responses.

Recommended Podcasts and Video Tutorials

DLEvernote3Video Tutorials: Evernote provides its own comprehensive video tutorial library. plus…

 

 

DLEvernote4the Evernote Podcast Series, an excellent and entertaining audio guide to all things Evernote!

Recommended Reading

There are quite a few books on Evernote. With the Kindle versions, it is easy to request a sample so you can take a peek at the book. You can access a comprehensive list of Evernote related books (and add links to your favorite Evernote books and articles) here.

Following are a few books that especially caught my attention:

DLEvernote6Evernote for Dummies by David Sarna

True to the fun, informative Dummies’ style, this guide gives you the nuts and bolts of what you need to be on your way as an accomplished Evernote user.

 

DLEvernote7The Essential Guide To Improving Your Life With Evernote Including Secrets and Tips For Using The Evernote App By Silver Bullet

A simple guide designed to help you tailor Evernote to your unique needs.

 

DLevernote8Evernote Essentials by Brett Kelly

This guy has over 15,000 separate notes in Evernote, plus he works for them as well. The company hired him to do their documentation after they read Evernote Essentials!

Join in the Conversation

Do you use Evernote in your business? Were you inspired by any of the tips shared in this article? We’d love to hear from you! Scroll on down and join in the conversation…

D'vorah Lansky
D’vorah Lansky, M.Ed., is the bestselling author of Book Marketing Made Easy: Simple Strategies for Selling Your Nonfiction Book Online. She is also the founder of the Digital Publishing Café, which provides workshops, interviews, courses, and resources to help you produce, publish, and promote your digital content. Connect with D’vorah and receive a collection of digital publishing tips and resources.
D'vorah Lansky
D'vorah Lansky

Comments

  1. Hi D’vorah! I only discovered Evernote today. At first I couldn’t see what all the fuss was all about, but after reading several articles (including yours) and seeing some videos, I am a convert! I have installed it and have been playing around with it for a little while. Love it, especially the web clipper – and it will definitely be useful for my new business to keep track of all the ideas, research, etc. Thank you 🙂

  2. I love this article, D’vorah. Thanks so much. Just added the link to it in a note in my Evernote folder. Everywhere I go, I find myself showing EN on my iPhone and sharing it with people.

    Because I do a lot of recording in my notes, including occasional phone calls, (put my phone on speaker phone) I started going past the monthly upload limit for the free account. So I upgraded to Premium and am so happy I did.

    Last week, somehow a “bug” got into my account, a message with a .zip file, repeated over 100 times. Because I have Premium, I was able to do an immediate online chat where I got some direction on what to be doing AND an immediate addition of upload space for the month. Ultimately, I had to move the conversation on to a support Ticket so they could track what was happening.

    With more help, including going back to Chat for an immediate explanation of something, all was resolved. They did add space yet another time.

    Bottom line to my comment here is that in addition to the fact that what we can be doing with Evernote is great, their customer service is outstanding!! The tech who ultimately starting communicating via email, responded once at 2 AM Eastern time!! (They are on Pacific)

    And, most importantly, I felt secure when I learned that they could NOT see any of the information or notes in my account. All they could see was that something was eating up space.

  3. Hi D’vorah,
    Since I joined your Virtual Publishing Course,I have come to know and admire your gifts and talent and I have vowed to follow your footsteps in order to organize and share all the positive stuffs on my mind.Keep up the good work of helping people live fulfilled lives.I have a favour to ask of you if you reply this note.I am yet to try Evernote and I am developing an app called” iVoice”(inner voice) that will allert anyone about to make a poor choice that may lead to regrets like infidelity and related vices.Watch out for this unique device that will change lives.

    • Hello Dr. Amara, thank you for your kind words. I’m glad you found this article helpful. Evernote is a great tool, once you create the habit of using it. I’ll look forward to hearing about your inner voice app, that is going to help a lot of people!

  4. http://Roland%20Haddad says

    The only thing I would love to see in Evernote is the ability to set timing (deadlines) with reminders

  5. D’vorah, I am an Evernote evangelist! If your fingers tremble at the onslaught of ideas you will too. It’s a perfect organization tool for creatives.

    Here are two of my fave free resources on learning how to use it. It’s very powerful:

    http://www.grovo.com
    http://busyness.com

    Enjoy!

    • Thank you Adela! I’m off to explore your recommended training resources! Much appreciated!

    • Thanks for this super post Dvorah. I’m also an Evernote evangelist. I’ve been using it for maybe two years. I tiptoed in, primarily using it to store material for a research project I was working on, and soon began adding recipes. Then I began using it to capture those ephemeral blog post ideas, quotations I want to use … pretty much anything I want quick access to. If the word processing was a bit more robust, I’d use it for everything and often refer to it as my digital brain!

      Here’s the dope for newbies: don’t feel like you have to use all those bells and whistles the first day you install it. Hang loose and you’ll find neural connections growing faster than you imagined.

  6. I have been using EN for over a year now and absolutely LOVE it.

    My favorite feature, by far, is the audio recording. When I have a meeting with a new client, I can just click on the mic icon and the meeting is recorded. then I can focus my attention on the client and not lose what they are saying while I’m writing it down. Then, of course, that audio note is immediately saved to my account and accessible from other devices. I don’t have them transcribed, but haven’t found the need for that specific thing.

    Using evernote for blog writing, or even writing a book, is fantastic. I would caution, however, for book writing, that EN is not the best tool when it comes to the formatting. EN’s seemingly fickle line spacing is so frustrating, you’re better off doing the compilation in EN, but copy that out to a real word processor. And you can’t really do logical or linkable chapters and table of contents.

    I keep EN open all the time; then as I’m working and have a brilliant thought I want to save, I can Apple+tab to EN, type my thoughts and quickly get back to what I was doing. I LOVE doing that! No more lost multi-million dollar ideas!!

    Vickie

    • Love it Vickie!
      One thing I’d like to use EN for is my To-Do list…. however while I’m good at entering the list into EN I’m a visual person and need to see my to-do list right on my desk or as scheduled appointments in my calendar.

      Any tips for how to more effectively use EN for a to-do list? (Or to access the “brilliant ideas” you’ve captured as you’ve gone through your day.)
      D’vorah

  7. Hello Dvorah, I have been using Springpad but Evernote is quite good too! There are many great features that can save you time, be more productive and organized! I’m also writing about productivity tools in my personal blog. It’s nice to see others writing about productivity too. Thanks for sharing, I’ll be back to read another awesome article from you in the near future.
    Regards,
    John

    • Hi John, I too love technology tools. Glad you found this article helpful. I’m off to explore your blog and check out Springpad!

  8. Hi Denise, I love putting together articles for the Future of Ink! To access your phone number for Voice2Note – login to your account and you’ll see it right there in the middle of the page. I find it much more accurate when I call in to the number than when I use the voice message app on my iPhone. It’s sooooo cool how I receive my voice note, in writing, in my email box!

    • Thanks D’vorah, I thought you were referring to a number that I had to get from Evernote. Got it!

  9. Wow, D’vorah, I call this overdelivering! Love all the tips and resources you’ve included in the post. I love Evernote, and I think I have a long way to go in order to really fully utilize it. Thanks!

    • Dvorah, I installed the Voice2Note but where do I find Evernote’s designated phone number. Looked around and didn’t see it and couldn’t find it in search. Thanks!

      • Denise, I found this on the VoicetoNote website under the Learn More tab: Call the Voice2Note number: (650) 9635782